Free tool
What does your monthly report really cost?
Most contractors never add it up: the exports, the pasting, the reconciling, the “why doesn't this tie?” emails. Move the sliders to match your team. It runs in your browser and nothing is sent anywhere.
Your monthly report costs about
$48,600
per year, in people's time
- Hours per month
- 54
- Hours per year
- 648
- Full-time equivalent
- 0.31 FTE
- Waiting for final numbers
- 120 days/yr
At your 60% estimate, automation would give back
389 hrs · $29,160 / year
Math: (people × hours each + correction hours) × 12 × hourly cost. Every input is yours; nothing here is an industry benchmark. The cost of decisions made on late or wrong numbers isn't included, and is usually the bigger one.
Get a scoped plan to automate thisWith 3 source systems, most of the effort usually goes into matching records that share no common ID. That's the part a crosswalk and a nightly quality gate remove.
What to do with the number
If the number is small, keep your spreadsheet. If it isn't, the fix is usually the same: pull from each system nightly, match records with a crosswalk, check the data before anything publishes, and let people spend their time on commentary instead of copy-paste.
Frequently asked questions
What does this calculator include?
Only people's time: the hours everyone spends exporting, pasting, reconciling, and correcting the monthly report, multiplied by a loaded hourly cost. It doesn't include software costs or the cost of decisions made on late or wrong numbers.
Where does the automation percentage come from?
From you. We don't assume an industry benchmark. Set it to what you believe could be automated. In our builds, the automated part is the data pull, matching across systems, calculations, and checks; people still review and add commentary.
What does automating the monthly report actually involve?
Typically a nightly pipeline that pulls from Procore, your accounting system, and scheduling, matches projects across systems with a crosswalk, runs data-quality checks, and refreshes Power BI only when the checks pass. Our playbook walks through every step.
Is my data sent anywhere?
No. The calculator runs entirely in your browser. Nothing is sent unless you choose to start a brief, in which case your inputs are included so we can respond specifically.